Practical information

What is the Movin’On Summit?

  • Who goes to the Movin’On Summit?
  • Where is the Movin’On Summit?
  • When does the 2019 Movin’On Summit take place?

 

Getting to the Movin’On Summit

  • Travel methods

 

Your accreditation and secured access to the site

  • Do I need to have a badge to get into the Movin’On Summit?
  • Can I share my badge with a colleague?
  • Will there be security?
  • What should I have with me when I get to the site?
  • Where do I pick up my badge?

 

Get your accreditation before the event

 

On-site services

  • Storing your belongings while at Grandé Studios
  • Getting online
  • Live translation service
  • If you’re hungry
  • If you’re thirsty
  • If you’re the other kind of thirsty
  • The Movin’On Summit is entirely cashless

 

Travelling from outside of Montreal

  • Hotel accommodations
  • Visas and additional documentation
  • Currency and taxes
  • Converting currency
  • Tipping at restaurants and elsewhere

 

FAQ






What is the Movin’On Summit?

Based on the solid foundations of the Michelin Challenge Bibendum and with C2 as organizing partner, and described as “SXSW meets CES meets NAIAS, but with a French flair and cutting-edge staging and production” by Forbes, the World Summit on Sustainable Mobility is the place to be to discover — and shape — tomorrow’s transportation landscape. From June 4 to 6, 2019, at a brand new site in the heart of Montreal’s historic industrial district, experts and participants will explore the theme Solutions for multimodal ecosystems.

 

Who goes to the Movin’On Summit?

 

The Movin’On Summit reinvents itself year after year to inspire more than 5,000 business, political, academic, city and startup leaders to work together to move from ambition to action.

Attendees at a glance:

  • 5,000 participants
  • 67 countries represented
  • Delegates from 25 cities
  • 155 partners
  • 40 startups

 

Where is the Movin’On Summit?

 

The 2019 Movin’On Summit will take place at Grandé Studios in Montréal, Quebec, Canada.

This modern industrial space, with its enormous 54-foot cathedral ceilings and massive square footage, allows you to really stretch out and explore the events and activities, giving you a uniquely innovative and collaborative experience. Grandé Studios’ unique cinematic ambiance evokes the big stage — a place where you can act out your vision for tomorrow’s sustainable mobility solutions.

 

When does the 2019 Movin’On Summit take place?

 

From June 4-6, you are invited to move from ambition to action at the Movin’On Summit.

Get ready for two-and-a-half full days, from 7 am to nightfall. Make sure your team knows!

The official programming kicks off at 8:30 am. However, early birds can show up starting at 7 am to enjoy a light breakfast and a coffee while gearing up for a day filled with innovative solutions and inspiring activities.

 

 

 

Getting to the Movin’On Summit

The 2019 Movin’On Summit will take place at Grandé Studios, 1852-1870 Rue le Ber, Montréal, Quebec H3K 2A4.

 

Travel methods

 

There are many low- and zero-carbon modes of transportation to get to the Movin’On Summit.

Option # 1: Take a shuttle

Shuttling your way to and from Grandé Studios is an easy and dependable mode of transport. Shuttles will be leaving from Berri-UQAM metro (subway) and Square-Victoria-OACI metro every 30 minutes between 6 am and 9:30 am, June 4-6. Shuttles will go back to Berri-UQAM and Square-Victoria-OACI metro starting at 3:30 pm until 8 pm everyday, except Thursday, when the service will end around 3 pm. This service is available to all Movin’On Summit participants.

For guests staying at a partner hotel, there will be a shuttle leaving the hotel to get to the venue every day of the event, from 6:45 am to 9:45 am every 15 minutes.

Option #2: Take public transportation

A: From Charlevoix metro (subway) station, take the Movin’On Shuttle to Grandé Studios. The Movin’On shuttle will be running from 6 am until 8 pm every 30 minutes, except on the final day, until approximately 3 pm.

B: From Charlevoix metro station take the STM (Société de Transport de Montréal) bus 57 and get off at stop Le Ber/Congrégation. It’s a six minute ride.

C: From Charlevoix metro station take the STM bus 71 and get off at Sainte-Madeleine/Le Ber. It’s a six minute ride.

D: Grandé Studios is a 25 minute walk from the Charlevoix metro station on the green line.

The fare for riding a bus or the métro is $3.25. Note that buses don’t provide change — be sure to have the exact amount.

Pro tip: The best option here is to buy a pre-paid pass fit for your needs. They’re available in every metro station in the city. Visit the STM schedule and itinerary planner for times and directions or download the Transit app to access real-time schedule info. 

Option #3: Opt for a car-sharing service

Communauto is a convenient and affordable way to get to and from Grandé Studios.

Not a Communauto member yet? Download the Communauto app and subscribe to Auto-Mobile, their basic subscription, for free. Visit their website for more info on their rates.

Option #4: Use valet parking

Parking in the vicinity of Grandé Studios (1852-1870 rue Le Ber) can be challenging. Reserve your spot with Venue Parking or just show up. The cost is $35.

Option #5: Ride a Bike

A. Ride greener with Fitz & Follwell, who will take you to Grandé Studios through of some of the nicest neighbourhoods in Montréal. Departures from Square-Victoria-OACI metro every 30 minutes from 7:30 am to 9:30 am. Complimentary for all Movin’On Summit participants; first come, first served.

B. Bring your own bike: There will be bike racks at your disposal. Don’t forget your lock!

 

 

 

Your accreditation and secured access to the site

Here’s a short explanation of what we mean when we say things like “passes,” “badges” and “accreditations.”

What you bought when you purchased your ticket to the Movin’On Summit is your 3-day pass. View it as your right to entry. You can assign it to yourself, or assign it to someone else.

Your badge is the physical form of that pass. When you first arrive at the Movin’On Summit site, our staff will provide you with the badge assigned to your name.

Be sure not to lose your badge on the second or third day as it grants you access to the site and all of its activities.

 

Do I need to have a badge to get into the Movin’On Summit?

 

Yes. Participants are required to have their badges on them and kept visible at all times. Your badge (or accreditation) serves as an access card for the site and all activities and bears your name and picture.

 

Can I share my badge with a colleague?

 

Unfortunately not.

 

Will there be security?

 

Expect to undergo an airport-style security check every time you access the site.

 

What should I have with me when I get to the site?

 

No matter when or where you pick up your badge, you must do it in person, present official ID (driver’s licence, passport, etc.) and get your picture taken — unless you already uploaded an ID picture to your klik profile.

Pro tips to fast-track access to the site: Upload an ID picture on your klik profile for us to use on your badge.

 

Where do I pick up my badge?

 

We will produce your badge on your first visit to the site. The accreditation desk is open the 4 and 5 of June from 7 am to 5 pm and June 6  from 7 am until noon.

Pro tips to fast-track access to the site: To skip the infamous first-morning lineup, read the following section for all the details.

 

 

 

Get your accreditation before the event

We highly recommend picking up your accreditation before the event starts to ensure you don’t waste valuable time waiting in line on your first day. To jump the queue, here is an off-site location where you can pick up your badge in advance:

355 Rue Ste-Catherine O., 5th Floor

From Thursday, May 30 to Monday, June 1 (closed during the weekend), between 11 am and 6 pm

 

 

 

On-site services

At the Movin’On Summit, the comfort of participants is a real priority, and while on-site, you will find everything you need. Read on to discover how.

 

Storing your belongings while at Grandé Studios

 

There’s a complimentary coat check on-site. 

 

Getting online

 

Complimentary Wi-Fi is offered on-site, as are charging stations for your devices.

 

Live translation service

 

Conferences will be translated from English to French and vice versa via an online streaming service accessible from any mobile device at dvox.live — accessible only through the event’s Wi-Fi network. You can also access live retransmission. Enjoy talks from the comfort of your own noise-cancelling headphones.

 

If you’re hungry

 

Pastries, espresso, salads, tapas, ceviches, tartares, tacos, vegan bowls, oysters, grilled goods (but no red meat for sustainability reasons!), impromptu snacks and cocktails under the stars… There’s no shortage of delicious eats and drinks at the Movin’On Summit. Even better, much of it will be locally-sourced.

Eating healthily and responsibly is a huge priority. The 2019 Movin’On Summit will put forward major efforts to reduce waste in order to make it easier for everyone to make the right choices.

Note that aside from the odd treat, food is not included in a Movin’On Summit pass.

 

If you’re thirsty

 

The Movin’On Summit is BYOB: Bring Your Own Bottle. Still and sparkling water will be available on tap, so please bring your own refillable bottle. Empty bottles can also be purchased on-site. You’ll probably want a couple coffee breaks, so please enjoy the complimentary coffee.

 

If you’re the other kind of thirsty

 

Wine, beer and cocktails will be available at a number of locations and settings on-site.

 

The Movin’On Summit is entirely cashless

 

Keep in mind that only major credit cards — no cash nor debit — are accepted on-site.

Another tip from the pros: securely link your credit card account with your klik profile and pay with your smart badge!

 

 

 

Travelling from outside of Montreal

 

Hotel accommodations

 

If you are travelling from outside of Montreal and require accommodations, please reach out to your Concierge Extraordinaire for assistance. Spring is a very busy season in Montreal and it can be difficult to secure a room after April.

 

Visas and additional documentation

 

Visa-exempt foreign nationals who fly to or transit through Canada are expected to have an Electronic Travel Authorization (eTA). Exceptions include U.S. citizens and travellers with a valid Canadian visa. To find out whether you need a visa, please visit the Canada Immigration & Citizenship website. If you need a letter from us to validate your visa request, click here.

Please be aware of the following information regarding your visa application:

  • Verify with the consulate in your country whether or not you require a visa to enter Canada
  • A visa is NOT an eTA (electronic Travel Authorisation). You can obtain an eTA when purchasing your airline ticket. If you are uncertain you need an eTA, verify with your travel agent
  • We accept requests for Letter of invitation until the 8th of May. Inquire about your country’s requirements and timelines for obtaining your visa
  • You will require a valid passport that will not expire for at least three months following the intended dates of travel
  • Neither Movin’On Summit nor C2 International have any direct impact on the decision-making or processing times of visas
  • The Letter of Invitation from Movin’On Summit serves strictly as a support document to a visa request
  • All requests for Letters of Invitation should be made as early as possible
  • No Letters of Invitation will be provided after Mai 3rd, 2019
  • Requests must be made via email to transport@movinon.co
  • The standard turnaround time to produce a Letter of Invitation is 48-72 hours, excluding weekends, holidays and office closures

 

For more information, you can also consult these documents: 

1. Travel Procedure

2. Letter of Invitation to support a Request for Tourist Visa

3. Arrival and Departure Procedure at Montréal Airport (YUL) and Transportation Services

4. Arrival and Departure Procedure and Partners Hotels

 

Currency and taxes

 

The currency here is the Canadian dollar. A Goods and Services Tax (GST) of 5%, as well as a provincial sales tax (TVQ) of 9.975% are added to goods and services purchased in the province of Québec.

There is also a 3.5% Tax on Lodging for each accommodation unit rented in an establishment located in the Montréal tourism region.

 

Converting currency

 

You can convert money at the pricier Pierre Elliott Trudeau Airport currency exchange (not recommended), or at your hotel (even less so), or simply by using your ATM card at any bank, which will charge a small fee (best option). There are also numerous currency exchanges located throughout downtown that offer competitive rates.

 

Tipping at restaurants and elsewhere

 

Service is not included in your restaurant bill. It’s customary to add a 15% tip to the total before taxes (if you’re with a group, a 15 to 18% gratuity may be automatically added to your bill, depending on the establishment). Taxi drivers, delivery workers and hair stylists are also usually tipped 10 to 15%. Porters and doormen typically receive at least $1 per suitcase or service rendered.

For more information: Please visit Tourisme Montréal

 

 

 

FAQ

 

Is there a dress code?

None! You should look and feel your best, whatever that may be. But be sure to have a variety of outfits on hand — you never know who you may meet or where you’ll end up.

 

Will there be security?

Expect to undergo an airport-style security check every time you access the site.

 

Do I need to have a badge to get into the Movin’On Summit?

Yes. Participants are required to have their badges on them and kept visible at all times. Your badge serves as an access card for the site and all activities and bears your name and picture.

 

What should I have with me when I get to the site?

No matter when or where you pick up your badge, you must do it in person, present official ID (driver’s licence, passport, etc.) and get your picture taken — unless you already uploaded an ID picture to your klik profile (which is faster and easier).

 

Can I share my badge with a colleague?

Unfortunately not.

 

Where do I pick up my badge?

We will produce your badge on your first visit to the site. The accreditation desk is open from 7 am to 5 pm the 4 and 5 of June, and until noon of June 6. To skip the infamous first-morning lineup, read the pre-accreditation section for all the details.

 

What about recording and image waiver?

The Movin’On Summit reserves the right to broadcast and transmit recorded content via TV, satellite, cable, internet, and any other means of distribution. C2 Montréal also reserves the right to capture photographic images during the event and use them for promotional purposes. By entering the site, you agree to be filmed, photographed and recorded. You also agree that all material captured by the Movin’On Summit may be used by the Movin’On Summit and its partners for promotional purposes, worldwide. Click here to view our Privacy policy.

 

I’m registered but can’t make it to the event. What do I do? (Refund Policy)

Unfortunately, the Movin’On Summit does not issue refunds under any circumstances. Any and all payments are non-refundable. However, you can ask the person who purchased your ticket or invited you to cancel your invitation and send it to someone else. Lost or stolen accreditations will not be replaced. If an accreditation is lost or stolen, you will be responsible for purchasing replacements at cost. For more information, please see the Terms and Conditions of the event.